Railspeed Forecasts Runway with Daily Accuracy

A Forecast Is Only Useful If It Is Still True Tomorrow. Railspeed's Quarterly Workbook Rarely Was, and the Leadership Team Had Stopped Relying on It.

Runway was recalculated by hand every quarter from a forty-tab spreadsheet. Sales, operations and finance each kept their own version, none of them matched the bank balance, and by the time a new forecast reached the board it was already out of date. For a Series B logistics business, that uncertainty was expensive.

Start from the Ledger, Not a Spreadsheet

Instead of rebuilding the workbook, the team connected its banks and accounting system to Euphoria. Categorised transactions now feed the forecast directly, so the baseline updates every morning as cash moves rather than waiting for someone to paste in actuals at quarter end.

Model Drivers, Not Line Items

Driver-based forecasting replaced hundreds of hard-coded revenue rows. Headcount, fleet size and utilisation now drive the model, so one change flows through everywhere.

Three scenarios were built on the same drivers: base, upside and downside. Leadership can see how a delayed contract or a new depot affects runway in seconds, and finance no longer maintains separate copies of the model for every question a board member happens to ask.

Assumptions are locked each month and every edit is versioned with its author. When a number moves, the team can see exactly which driver changed it and why, which has ended the debates about whose forecast is right.

Sharing One Version of the Truth Across Leadership

The whole leadership team now opens the same runway figure every morning. Operations sees how utilisation affects cash, sales sees the impact of pipeline slips, and finance spends its time explaining the numbers rather than defending them.

The board pack is generated straight from the live model instead of being rebuilt in slides each quarter. Directors receive the same figures the CFO sees, and follow-up questions are answered on the call rather than days later.

Eighteen Months of Runway, Visible Every Morning

Over the following two quarters, forecast accuracy reached 94% against actual results, a level the old workbook never came close to. That accuracy has held as the business expanded.

Railspeed now has eighteen months of runway visibility at any moment, not just at quarter end. That clarity changed how the company makes decisions: hiring plans, fleet investments and pricing changes are tested against live scenarios before they are approved. As the CFO describes it, the team finally trusts the forecast, because it updates itself every morning and the board sees exactly the same numbers.